The Personal Data (Privacy) Ordinance (Ordinance) was brought into force on December 20, 1996. The University as a data user controls the collection, holding, processing or use of the data. Student data are collected at different stages, such as application, admission, registration and graduation, for various academic and administrative purposes relating directly to the functions and operations of the University. For details of the purposes of collections and creation of personal data by the University, please refer to the relevant Personal Information Collection Statements and other specific documents.

Under the provisions of the Ordinance, a student being a data subject has the right to request the University (data user) to ascertain whether it holds his/her personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. Both data access and correction requests will be processed within 40 days after receipt of the relevant requests.

Applications for access to personal data should be made by using a Requested Form specified by the Privacy Commissioner. The form can be downloaded from http://www.pcpd.org.hk/english/publications/files/Dforme.pdf. Requests for correction of data should be made in writing with supporting documentation.

For the processing of data access requests, a fee is charged and the current fee schedule is:

$5 per page

Enquiries should be directed in writing to the Data Protection Officer of the University, CIO and Librarian Office, 4/F Main Library, or by e-mail to privacy@hku.hk. For examination-related personal data, please contact the home Faculty Office direct.

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