The Personal Data (Privacy) Ordinance (Ordinance) was brought into force on December 20, 1996. The University as a data user controls the collection, holding, processing or use of the data. Student data are collected at different stages, such as application, admission, registration and graduation, for various academic and administrative purposes relating directly to the functions and operations of the University. 

Under the provisions of the Ordinance, a student being a data subject has the right to request the University (data user) to ascertain whether it holds his/her personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. Both data access and correction requests will be processed within 40 days after receipt of the relevant requests.

Applications for access to personal data should be made by using a Requested Form specified by the Privacy Commissioner. The form can be downloaded from http://www.pcpd.org.hk/english/publications/files/Dforme.pdf. Requests for correction of data should be made in writing with supporting documentation.

For the processing of data access requests, a fee is charged and the current fee schedule is:
$5 photocopying fee per page

Enquiries should be directed in writing to the Data Protection Officer of the University, Registry, 10/F, Knowles Building, or by email to privacy@reg.hku.hk.

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