As a student, you bear full responsibility to inform the University of any change to your personal details, particularly your contact telephone number(s) and address after registration. These contact particulars will be used for all official documents and correspondence. Please therefore keep your correspondence information updated via the HKU Portal. For graduates, please complete the ‘Change of Personal Information Form’ which can be downloaded from http://www.ase.hku.hk/ and submit it to the Academic Services Office, G04, Run Run Shaw Building. The University takes no responsibility for mail which cannot be delivered to you if you fail to update your records.

The University assumes that a student's name is the one which is recorded at the time of admission. Your name should be the same as that shown on your HKID Card or Passport. Requests to change or update the record(s) of personal particulars such as name, information of HKID Card or Passport, date of birth or nationality must be supported by legal documentary evidence. The University will not consider any application for changes to be made in the University's record unless the application is supported by legal documentary evidence. If your name is changed, you must provide a copy of the deed poll and a photocopy of your new HKID Card as soon as available for updating of your personal particulars and Chinese name (if any). If you did not submit a copy of your HKID Card during the registration process, you must provide a copy of your HKID Card once it is available so that your HKID number and Chinese name (if any) can be updated in your student record. Both particulars are crucial for processing your transcript.